Job Description
We are looking for a detail-oriented and proactive Accounts Payable Officer to manage the accurate and timely processing of supplier invoices and payments. The ideal candidate will have strong communication skills and the ability to resolve minor issues independently within established processes.
Key duties include managing the AP inbox, processing invoices via Dext and Xero, reconciling supplier statements, handling credit card reconciliations, and supporting month-end close.
Responsibilities
- Account Payable Management
- ○ Review and manage the client's accounts payable mailbox daily.
- ○ Push invoices from email to Dext, ensuring completeness and accuracy.
- ○ Obtain appropriate approvals before processing invoices.
- ○ Process invoices from Dext into Xero, allocating to correct accounts ( including intercompany transactions where relevant ).
- ○ Reconcile supplier statements and follow up on missing or outstanding invoices.
- ○ Maintain accurate and up-to-date accounts payable records.
- ○ Ensure all invoices are processed accurately and within deadlines.
- Reconciliations and Month-End Support
- ○ Complete credit card reconciliations accurately and on time.
- ○ Assist with month-end closing procedures, including AP reconciliations and reporting.
- ○ Support audits by providing necessary documentation and ensuring compliance with reporting requirements.
- Communication, Compliance, and Process Improvement
- ○ Liaise with suppliers to resolve discrepancies or queries promptly and professionally.
- ○ Collaborate with internal stakeholders to ensure proper coding, approvals, and timely processing of invoices.
- ○ Apply sound judgment when situations fall outside documented processes, ensuring timely and appropriate resolution.
- ○ Adhere to company financial policies, internal controls, and accounting procedures.
- ○ Identify opportunities to improve accounts payable processes and overall efficiency while maintaining compliance.
- ○ Uphold confidentiality, professionalism, and integrity in handling company and supplier information.
Requirements
- Previous experience in Accounts Payable role within a high-volume environment.
- Strong attention to detail and accuracy in data entry and financial records.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and meet deadlines in a fast-paced setting.
- Proficiency in Xero, Dext ( or similar AP automation tools ), and Excel / Google Sheets.
- Experience with Australian businesses or multi-entity environment is a plus.
- Familiarity with e-commerce or inventory-related AP processes is desirable.
- Strong time management, problem-solving, and teamwork skills.
- Ability to take ownership of tasks, work independently, and apply sound judgment.
Benefits
- Competitive compensation package based on experience and skills.
- Opportunity to work remotely.
- Access to a vibrant freelancer community and networking opportunities.
- Professional growth and skill development through continuous learning and training initiatives.
- HMO, paid leaves, and public holiday premium once certified.
Schedule
- Full-Time freelance work.
- 40 - 50 hours per week.
- Monday to Friday.
- Remote-based.